PubCrawls
Nationwide
Two weeks before Halloween, PubCrawls had a familiar problem: dozens of events to staff, almost no time, and a track record of hiring platforms that cost too much and delivered too little. They'd tried everything but dependable, local event staff in smaller markets is notoriously impossible to find. So, for their Oktoberfest bar crawls, PubCrawls decided to test HeyHire in just three Texas cities.
Key Results
The Challenge & Solution
How HeyHire helped PubCrawls overcome their hiring challenges and achieve remarkable results.
The Challenge
PubCrawls needed one event staffer in 39 cities nationwide, each responsible for check-ins, wristbands, and guest flow. They had just two weeks to make it happen, and dependable local event staff in smaller markets is notoriously impossible to find. Everything else they tried was not only super expensive but also very unreliable.
The Solution
HeyHire rolled out targeted postings in every city, tapping its network of hospitality and nightlife professionals. Within days, each location had around eight local applicants. PubCrawls used HeyHire's all-in-one dashboard to chat, review, and hire, wrapping the process in just three days per city.
How HeyHire Transformed Their Hiring Process
A step-by-step look at how PubCrawls leveraged HeyHire's platform to achieve their hiring goals.
Social Media Network Outreach
HeyHire's team utilized their own networks on Reddit and Facebook groups to reach local event staff in smaller markets. This targeted approach helped connect PubCrawls with hospitality and nightlife professionals who were already engaged in their communities and familiar with event work.
💡 Pro Tip: HeyHire's established networks in Reddit and Facebook groups provide access to engaged local talent who are already familiar with your industry.
Organized Candidate Filtering
As applications poured in from HeyHire's Reddit and Facebook group outreach across 39 cities, the PubCrawls team received instant text notifications and could review candidate profiles, experience levels, and availability all in one organized dashboard. This centralized approach helped them efficiently manage hiring across multiple cities simultaneously.
📊 Result: 8 local applicants per city across 39 cities
Managing 39 cities from one dashboard was incredible. We could see all our local candidates and coordinate hiring across the entire country without missing a beat.
Streamlined Interview Process
The platform's built-in communication tools allowed the PubCrawls team to schedule interviews, send reminders, and coordinate with candidates across all 39 cities without leaving the app. This streamlined approach reduced the time from application to hire to just 3 days on average.
⚡ Impact: 3-day average time from application to hire
The 3-day hiring process was perfect for our tight timeline. We went from having no staff to hiring 39 people across 39 cities in just 2 weeks. Every single person showed up.
Benefits Achieved
The tangible improvements and advantages that PubCrawls experienced with HeyHire.
Nationwide Event Coverage
39 cities staffed nationwide
Local Talent Focus
8 local applicants per city
Streamlined Process
3-day hiring process per city
Perfect Attendance
100% show-up rate across all events
The Numbers Tell the Story
Concrete data showing the impact of HeyHire on PubCrawls's hiring efficiency and business growth.
Hiring Results
What They're Saying
Real feedback from the PubCrawls team about their experience with HeyHire.
"As a company that runs events in 500+ cities every year, I can confidently say hiring staff is no longer an issue."
Avital Kushilevich
Director of Marketing & Partner Relations
PubCrawls
Looking Forward
The impact of HeyHire and what the future holds for PubCrawls.
Conclusion
What started as a small Texas trial turned into a nationwide partnership. With HeyHire, PubCrawls found a scalable way to staff hundreds of future events quickly, locally, and confidently. The success of both the Texas Oktoberfest pilot and the nationwide Halloween rollout proved that large-scale event hiring doesn't have to be expensive, unreliable, or stressful.
Looking Ahead
With three successful rollouts behind them, PubCrawls is expanding its partnership with HeyHire beyond Halloween. Next up: SantaCon, one of the largest annual bar crawls in the country. HeyHire will once again help staff events across dozens of U.S. cities, keeping operations seamless and local. With a proven system and trusted relationship in place, PubCrawls is confident HeyHire will continue to power smooth, stress-free staffing for every major event ahead.
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