Hire trainers and instructors.
In 2 days.
HeyHire fills personal trainer, group fitness instructor, and front desk roles with local, certified candidates. You just pick who to interview.
Fitness hiring is broken.
Your 6 AM class is packed but your instructor just ghosted. Your front desk can't sell memberships because they're barely keeping up. Sound familiar?
More than half of fitness staff leave within a year. Trainers bounce between gyms, instructors go freelance, front desk staff move on.
Certified trainers bring their clients with them when they leave. Every departure is lost revenue, not just a hiring cost.
Nearly a month to find a certified, available trainer. That's a month of cancelled classes and members questioning their membership.
We built HeyHire because the best trainers get hired in days, not weeks. Your studio shouldn't be bringing up the rear.
Here’s exactly
how it works.
You do the easy part. We do everything else.
Post in 60 seconds.
- Publish your opening and we push it to local candidates automatically.
- SMS blasts, job map, social network. All handled for you.
Post in 60 seconds.
- Publish your opening and we push it to local candidates automatically.
- SMS blasts, job map, social network. All handled for you.
We screen. You review.
- AI filters every applicant by experience, availability, and proximity.
- You only see candidates who are actually worth your time.
We screen. You review.
- AI filters every applicant by experience, availability, and proximity.
- You only see candidates who are actually worth your time.
Text, interview, hire.
- Message candidates directly and they self-schedule interviews.
- Go from first message to hired in 2 days.
Text, interview, hire.
- Message candidates directly and they self-schedule interviews.
- Go from first message to hired in 2 days.
What happens when you stop relying on job boards
Hiring tools built for
how gyms actually operate
Post a Role in 60 Seconds
Personal trainer, group fitness instructor, front desk, membership sales, cleaning crew. Select the role, set certification requirements, and your opening is live.
- Pre-built templates for every gym position
- Set certification requirements: CPT, GFI, RYT
- Unlimited posts across all locations
Create New Position
Reach Trainers Who Live Nearby
Gyms have early and late hours. You need certified trainers who can get there for a 5:30 AM session or a 9 PM close. HeyHire targets candidates near your facility.
- Hyper-local targeting within commuting distance
- SMS outreach to certified fitness professionals
- Your opening reaches phones, not buried inboxes
AI Screening for Certifications
Every applicant is scored on certifications (NASM, ACE, ISSA, RYT), specialties, availability for early/late hours, and proximity. Only qualified candidates make your shortlist.
- Filters by certification type and specialty
- Early morning and late evening matching
- Proximity ranking so you hire locals who stay
Ryan Kim
Text Candidates Directly
Trainers are in back-to-back sessions. SMS gets replies between classes.
- Two-way SMS chat from your dashboard
- 85% response rate within 15 minutes
- No app download required for candidates
Interviews That Book Themselves
Interview between your 6am class and 10am class.
- One-tap self-scheduling via SMS link
- Syncs with Google Calendar, Outlook, and iCloud
- Automated reminders reduce no-shows by 60%
Interview Invitation
Select a time that works for you
CoreFlex Studio
Personal Trainer
View their availabilityEverything else under the hood
Video screening, payroll sync, analytics, and more. Tools built for gym and studio operations.
Trainer Reel
90-second video intros. See a candidate's coaching style and energy before they lead a class.
Learn moreCert Verification
Auto-verify NASM, ACE, ISSA, RYT, and other certifications. Only qualified trainers make your shortlist.
Learn moreLocation Analytics
Track time-to-fill by location and role. Spot which gyms are struggling to staff before members notice.
Learn moreMindbody & Payroll Sync
Mindbody, Club Automation, ADP, Gusto. New hires flow into your systems automatically.
Learn moreMulti-Gym Dashboard
One login for your fitness brand. Bulk post across locations, or share great trainers between gyms.
Gym Floor QR Posters
Custom QR posters for each location. Members can refer friends who want to work at their gym.
ClassPack & App Waitlist CTA
A hiring callout next to your digital class pack so people already buying movement from you can refer a coach friend in one tap.
Stacked-Block Rehearsals
Lock mid-morning windows after HIIT and before evening bootcamps so tryouts never steal the studio when members expect the room full.
Learn moreModality-First Studio Pages
Yoga, strength, and cycle sub-brands get their own voice so a barre lead is not reading a bodybuilding job post by mistake.
5-Mile Trainer Ring
Prioritize coaches who can sub at 5:15 a.m. without crossing a bridge—because a no-show ride is a cancelled class.
Floor-Tablet Text Hub
Front desk, GM, and head coach share one thread per candidate, even when the Wi-Fi cuts during peak Saturday sweat.
Learn moreFranchisee to Lead Coach
Zonal permissions so franchisees, GMs, and program directors can each see certification depth without sharing payroll with every part-time front desk person.
We needed a certified yoga instructor who could teach 6 AM and evening classes. Posted on Indeed for three weeks — nothing. Put it on HeyHire on a Monday, had two certified instructors reach out by Wednesday. Hired one. She's now our most popular teacher.
Frequently asked questions
Yes, and you should, because nothing burns a class faster than a coach who is two modules shy of the promise you made in marketing. HeyHire lets you set certification gates per role: CPT, strength specialist, or yoga lineage, and candidates upload proof in-line before you spend calendar time. The AI pre-screen can rank continuing-education recency, CPR status, and subs who already teach your modalities on ClassPass, so a studio director sees a ranked bench instead of a slush pile in Gmail. SMS nudges ask for a photo of the physical card and expirations, and you can loop compliance into the same thread your GM already uses to assign shadow shifts. If you are multi-club, route NASM-heavy applicants to the iron floor while yoga hires stay in the right studio brand page. The upshot: interviews become taste checks and culture fits, not credential forensics, which means members never wait while you hunt down whether someone is actually current on their liability hours. In practice, the studios that win treat certs like a flight checklist—verifiable, timestamped, and in one system—so when January rush hits, you are adding coaches, not chasing faxes, which is the whole point of a fast hiring loop built for a sweaty floor, not a cubicle. That is how a Six AM crew stays on brand without dragging legal into every intro session.
All gym and studio roles: personal trainers, group fitness instructors, yoga/pilates teachers, front desk staff, membership sales, cleaning crew, and studio managers. If the role keeps your gym running, HeyHire can fill it.
Yes. HeyHire's AI screening lets you set certification requirements — NASM-CPT, ACE, ISSA, NSCA, RYT-200, RYT-500, CrossFit L1/L2, and more. Only candidates with verified credentials make your shortlist.
HeyHire helps you hire local trainers who are less likely to commute-hop, and our proximity matching means they're invested in the community. While we can't prevent every departure, hiring locals with strong community ties dramatically improves retention.
Indeed relies on email, which fitness pros rarely check between sessions. HeyHire uses SMS — 98% open rate vs. email's 20%. We pre-screen every applicant by certifications and availability so you never waste time on unqualified applications.
Yes. HeyHire's multi-location dashboard lets you manage hiring across all your studios from one login. Each location gets its own branded hiring page and local talent pool. You can share top candidates between locations too.
Absolutely. January is the biggest staffing surge in fitness. HeyHire's speed is built for exactly this. Bulk post trainer and front desk roles, get a wave of certified applicants via SMS, and staff up in days.
Yes. HeyHire integrates with Mindbody, Club Automation, ADP, Gusto, Paychex, and 50+ other tools used by gyms and studios. New hires sync automatically.
HeyHire works across industries
Fully staffed by next week.
15 minutes is all it takes. We'll walk through your locations, your roles, and show you exactly how HeyHire fills them faster than anything you've tried.